VENDING MACHINE SERVICES

Ector County seeks a single vendor to furnish, install, stock, maintain, and service vending machines at multiple county facilities. The contract covers all labor, equipment, materials, repairs, product replenishment, and ongoing customer support for a two‑year base term with up‑to‑three optional one‑year renewals. Vendors must submit a sealed or electronic proposal by September 24, 2026, and answer any questions by September 14, 2026. The award will be based on price/commission (30%), equipment quality (25%), ability to meet specs (20%), experience/references (15%), and overall proposal quality (10%). Minimum monthly commission per machine is $30, with an estimated 28 machines in scope. The contractor must provide 24‑hour response for service calls, maintain inventory using FIFO, and submit monthly sales reports and commission payments to the County. • Provide full‑service vending‑machine operation (installation, stocking, maintenance, repairs). • Cover all costs (labor, transportation, software updates, payment‑processing equipment). • Meet strict service response times (acknowledge within 3 hrs, on‑site resolution within 24 hrs). • Submit monthly commission payments and detailed sales reports. • Contract term: 2 years, renewable up to 3 additional 1‑year periods. • Evaluation weighted toward price/commission and equipment quality.