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U.S. Department Of Veterans Affairs·Kansas

Telephone Operator Support Services l KCVA | Base plus four (4) option years

Closes 9/17/2026$1.5M – $3MRequest for Quotation
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Description

The Department of Veterans Affairs (VA) is seeking a contractor to provide 24‑x‑7 telephone operator and telecommunications support for the Kansas City VA Medical Center (KCVAMC) and its associated sites. The contractor must staff, supervise, and manage operators who will answer internal and external calls, route inquiries, handle emergency alarms, operate paging and 911 systems, and maintain call‑handling performance metrics (ASA ≤ 10 seconds, ring ≤ 30 seconds, abandonment ≤ 5 %). The contract is firm‑fixed‑price, base year 10/01/2026‑09/30/2027 with up to four one‑year options. The award is a 100 % set‑aside for Service‑Disabled Veteran‑Owned Small Businesses (SDVOSB). Key requirements include HIPAA compliance, E‑Verify, security clearances, and a robust Quality Control program.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Aubrey Visocsky(Contracting Officer)

[email protected]

Key dates

Opened
9/10/2026
Closes
9/17/2026
Duration
5 years

Last updated

Details

Type
Request for Quotation
Industry
Consulting Services
NAICS
561421
Solicitation №
36C25526Q0654

Budget estimate

$1,500,000 – $3,000,000

Based on comparable VA call‑center contracts and the staffing levels required (minimum 11 full‑time operators plus a supervisor per shift), the annual spend is likely in the low‑to‑mid‑single‑digit millions. Assuming an average fully‑burdened cost of $70‑$90 k per operator per year (including wages, benefits, overhead, and VA‑required training), the base‑year cost would be roughly $1.5 M–$2.5 M. Adding administrative fees and a modest profit margin brings the estimate to about $2 M–$3 M per year. Over a five‑year maximum term, total contract value could range from $10 M to $15 M.

AI estimate from the solicitation

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