S216--Houston Doc Destruction Service (Shredding)

The Department of Veterans Affairs is issuing a Sources‑Sought Request for Information (RFI) to gauge market capability for on‑site document destruction (shredding) services at the Michael E. DeBakey VA Medical Center and affiliated outpatient sites in the Houston, Texas region. The contractor would be responsible for secure pickup, on‑site shredding of locked containers, chain‑of‑custody maintenance, and issuance of Certificates of Destruction, while complying with VA directives, HIPAA, and other federal security standards. The anticipated contract is a five‑year IDIQ (one base year plus up to four one‑year options) with a small‑business set‑aside based on a $16.5 M size standard. • Provide labor, equipment (lockable front‑feed shredding consoles), and secure transport for roughly 560+ containers across multiple VA locations. • Maintain HIPAA‑compliant handling, badge control, and deliver electronic Certificates of Destruction twice monthly and within five working days of each shredding event. • Submit market‑pricing estimates and certify small‑business status, NMR compliance, and any existing GSA/GWAC contracts by the November 3, 2026 deadline.