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State University of New York (SUNY)·New York

Commencement Event Equipment, Audio, and Video Livestreaming - Rentals and Service

Closes 3/19/2026$100k – $500kInvitation for BidLogin required
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Description

The University at Albany, SUNY is seeking bids from responsive and responsible, qualified vendors in the business of event equipment rentals and service. Rentals and related service are needed for: staging and supports, stanchions, pipe & drape, audio visual, and video livestreaming. The MANDATORY site-visit will be held Wednesday, March 4th at 9:00 AM in the Broadview Center. In the event of inclement weather on March 4th, the university will notify all vendors registered for the mandatory site visit via email, of the rescheduled site visit day and time. Tentatively the site visit will be rescheduled to Thursday, March 5th at 9:00 AM. (March 5th is not a second site visit, it is the inclement weather reschedule date only) To register for the site visit and/or to request a copy of the IFB document email [email protected]. Please reference IFB #BS505689 in the email subject line. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: American Concert & Entertainment Services, Inc. Capital Region Digital, LLC. Dream Lab Productions Live Sound, Inc. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Corinne York(Purchasing Associate)

[email protected]

(518) 437-4579

Key dates

Opened
2/26/2026
Pre-bid meeting
3/4/2026Mandatory
Site visit
3/4/2026Mandatory
Closes
3/19/2026
Duration
3 years

Last updated

Details

Type
Invitation for Bid
Industry
Broadcasting and Media
NAICS
532283
Solicitation №
BS505689

Budget estimate

$100,000 – $500,000

The estimated budget for this opportunity is between $100,000 and $500,000. This estimate is based on the contract term of 3-5 years and the scope of work, which includes equipment rentals and services for commencement events. The actual budget may vary depending on the specific requirements of the university and the vendor's pricing.

AI estimate from the solicitation

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