As-needed Event Equipment Rentals for Citywide Events

The City of Long Beach is seeking a qualified vendor to provide on‑call, as‑needed event equipment rental services for citywide special events such as festivals, concerts, parades, and film productions. The contractor must deliver, set up, and break down a range of basic and specialized infrastructure items, maintain equipment condition, and provide a dedicated project manager to coordinate logistics and respond to last‑minute changes. The award will be based on a best‑value evaluation that weighs experience, approach, communications, and cost, with optional local‑preference points for Long Beach‑based businesses. • Required equipment includes folding tables, chairs, canopy tents (10×10, 20×20), stages, dance floors, ramps, artificial turf, and related accessories. • Vendor must meet strict performance metrics (100 % on‑time delivery, correct condition, rapid post‑event pickup, 24‑hour response capability). • Contract term is a 2‑year base period with up to three one‑year extensions (maximum 5 years), no guaranteed minimum spend, and mandatory insurance and indemnification requirements.