RFP Event Management Services for Comprehensive Campaign Public Launch - 2026

Wayne State University seeks a full‑service event‑management partner to design, produce, and execute a series of high‑visibility public‑launch events supporting its $1 billion comprehensive fundraising campaign. The vendor will handle strategic planning, creative concept development, communications integration, logistics, production, and post‑event reporting for a flagship Detroit launch, multiple regional activations (California, Florida, Michigan, New York, DC/MD/VA, with possible Chicago/Atlanta sites), and campus‑focused celebrations. The contract is a two‑year base period with an optional one‑year extension, requiring the vendor to provide cost schedules, price‑increase caps, insurance, and to abstain from marking up third‑party services the university will contract directly. • Develop overall event strategy, creative concepts, and media integration aligned with university branding and campaign pillars. • Manage all logistics for the anchor Detroit event, regional alumni events, and campus faculty/student celebrations, including venues, A/V, staffing, permits, and security. • Deliver detailed budgets, cost schedules (Schedule C), and post‑event reports while complying with WSU insurance, smoke‑free, and FOIA policies. • Coordinate closely with the Division of Development and Alumni Affairs, University Communications, and an external branding agency; no pre‑selected vendors are provided. • Provide a 25‑page proposal (including exhibits) by May 28 2026, with optional pre‑bid meeting attendance for nominal scoring.