Procurement and Contract Management Software as a Service (pdf, 111.92 KB)

The City of Portland, Maine is seeking a cloud‑based, subscription‑style software platform to automate its entire procurement lifecycle and contract‑management processes. The solution must support requisition creation, purchase order generation, multi‑level approvals, vendor onboarding, contract authoring, secure storage, renewal alerts, compliance tracking, and integration with existing municipal systems. The City expects the vendor to provide ongoing hosting, maintenance, support, training, and data migration services as part of the SaaS offering. Proposals must be submitted electronically (or via courier/in‑person) by the specified deadline, using the City‑provided form and must stay under a 25 MB attachment limit. • Full‑function SaaS platform covering procurement workflow (requisition → PO → approval) and contract lifecycle (creation, storage, renewal, compliance). • Required services include hosting, ongoing support, training, and data migration/integration with City systems. • Submission must be a sealed, signed proposal (hand‑written or e‑signature) using the City’s template, with all attachments ≤ 25 MB, sent by 3:30 p.m. on May 20, 2026.