System-Wide Copy/Print Hardware, Service, Software

The Washington County Public Schools district awarded a 60‑month, system‑wide contract for copy/print hardware, maintenance services, and PaperCut MF print‑management software to Doing Better Business, Inc. The solicitation (RFP 2023‑05) attracted at least four vendors, with the awardee achieving the highest weighted score (92) and a total cost of $7.63 million for hardware, service, and software combined. The contract consolidates the district’s printer fleet replacement, full‑service maintenance, and centralized print‑tracking across all schools. • Scope: acquisition of multifunction printers/copiers, 5‑year maintenance contracts, and PaperCut MF licensing. • Awarded Vendor: Doing Better Business, Inc. (single‑source award). • Financial Size: approximately $7.6 million total (hardware $1.997 M, service $2.082 M, software $2.552 M). • Evaluation: weighted scoring across four criteria, with the awardee ranking #3 in the score sheet but achieving the highest total points.