Audio Visual (AV) Technology Services

This solicitation calls for a full‑service audio‑visual production provider to support Austin Community College’s General Assembly events at the Travis County Expo Center. The contractor must supply, install, operate, and tear down a comprehensive suite of AV equipment—including high‑power speakers, mixers, wireless microphones, multiple large screens, projectors, LED lighting, trussing, and staging—while also delivering staffing for project management, audio/video/lighting operation, and logistics. The award will be based primarily on price (45 % weighting) with significant consideration given to experience, quality of service, and staff qualifications. A small‑business participation plan (target ≥ 30 % SLBE) is required, though the contract is not set‑aside. The work window covers load‑in on Nov 7 2024, production on Nov 8 2024, with the contract expected to start Oct 28 2024 and be performed under a lump‑sum price structure. • Comprehensive AV equipment list (audio, video, lighting, rigging, scenic) required. • Staffing includes project manager, engineers, operators, lighting director, AV technicians, and load‑in/out crew. • Evaluation emphasizes cost (45 %), relevant experience with large‑scale events, and staff qualifications.