IEP Printing & Mailing Services / WPS

This contract provides quarterly and summer printing and mailing of Individualized Education Program (IEP) report cards for Worcester Public Schools. The City of Worcester will award a one‑year, potentially renewable, print‑and‑mail service to handle approximately 24,800 student packets annually, with a strict five‑day turnaround from file receipt to delivery. The vendor must manage mail‑merge using unique student IDs, provide proof samples for approval, and submit invoices within 30 days of each mailing, while postage is paid by the school district. • Scope: Full‑service printing, envelope production, folding, stuffing, and mailing of ~24,800 IEP report cards per year (quarterly + summer). • Volume & Timing: 6,000 students per quarter + 800 summer; materials must reach homes within 5 days of receiving electronic files. • Requirements: Precise mail‑merge, proof‑sample approval, insurance coverage, non‑collusion certifications, and strict confidentiality handling of student data.