RFP 2024-06 Outreach and Sales Event Planning and Management Services

This contract awards a fixed‑price, two‑year agreement to provide comprehensive outreach and sales event planning and management services for Covered California. The contractor will act as a strategic partner, handling venue procurement, registration systems, logistics, vendor coordination, sustainability practices, and limited facilities‑management duties across the state. The work supports the agency’s mission to increase insured Californians and reduce health disparities through culturally relevant, multi‑language outreach events. The contract value is capped at $400,000 total, with an anticipated annual spend of roughly $200,000, and includes a possible one‑year extension. • Core services: event design, venue contracting, registration/payment integration, logistics, vendor management, and facility‑related oversight. • Performance period: August 1 2025 – July 31 2027 (with one optional extension). • Evaluation: full‑open competition, technical scoring (70 %) plus cost (30 %) plus small‑business/DVBE preferences.