Secondary Music Instruments and Furniture for New Schools and Ongoing Needs

Loudoun County Public Schools (LCPS) is seeking sealed bids to supply secondary‑level musical instruments and classroom furniture for newly constructed schools and for ongoing replacement needs. The contract will run from March 1 2027 through February 29 2028 (one year) with up to four one‑year renewal options, subject to fund availability and performance. Bidders must submit firm unit prices through the LCPS electronic bidding system by November 4 2026, and must meet Virginia SCC registration, insurance, and certification requirements (including background checks for staff with student contact). Deliveries are FOB destination, must be made within 20 calendar days of order receipt, and are to be shipped to LCPS distribution centers and to Park View High School’s music department. The award will go to the lowest responsive and responsible bidder; ties may be broken in favor of Virginia‑based vendors or those offering higher recycled content. • Scope: Purchase of new musical instruments (band, orchestra, choir) and related furniture (music stands, chairs, storage) for K‑12 schools. • Quantity: Approximate figures provided in the line‑item tab (not listed in narrative). • Contract value: Not disclosed; bidders must provide unit prices. • Delivery: FOB destination, palletized, 20‑day delivery window, 8 AM‑3:30 PM weekdays. • Mandatory compliance: Virginia State Corporation Commission registration, insurance (CGL, Workers’ Comp, Auto, Installation Floater), ADA and background‑check certifications. • Payment: Via LCPS purchase card or invoicing to LCPS Accounting (email provided). • Renewal: Four optional one‑year extensions plus a possible single extra year.