RFP No. 26-27-07 Instrument Rentals, Purchases, and Related Services

Moreno Valley Unified School District is seeking a single vendor to supply, rent, purchase, maintain, deliver, and support musical instruments for its K‑12 music programs. The contract will cover up to 800 elementary band instruments, associated accessories, method books, and professional‑development services, with a one‑year base term and possible extensions. Vendors must be authorized dealers for Eastman, Yamaha, and Conn‑Selmer, provide a 90‑day warranty on rentals/purchases, and meet comprehensive insurance requirements. Competitive pricing, clear logistical plans, and demonstrated experience with large‑scale school instrument programs are essential. • Scope includes rental, purchase, maintenance, repair, delivery, collection, and on‑site assistance across multiple school sites. • Required deliverables: itemized per‑instrument rental rates, volume‑discount schedule, warranty provisions, and optional professional‑development offerings. • Evaluation favors price (30 pts), methodology (20 pts), and relevant K‑12 experience (20 pts), with additional points for turnaround times and ancillary services.