Sponsored Programs Administration Software as a Service

Miami University’s Office of Research and Innovation is seeking a cloud‑based Sponsored Programs Administration (SPA) software‑as‑a‑service to replace its existing Cayuse platform. The solution must support full pre‑award and post‑award lifecycle management, direct electronic submission to federal portals (grants.gov, eRA Commons), robust reporting, ADA Title II accessibility, and integrations with Workday and existing Cayuse modules. The contract will commence on 1 Feb 2027, with system installation completed by 1 May 2027 and service continuing through 31 Jan 2029. Vendors must submit a detailed proposal, references, and a rebate offer, and demonstrate compliance with insurance, accessibility, and sustainability requirements. • SaaS SPA platform with proposal creation, routing, approvals, and award management • Direct submission to federal grant systems (grants.gov, eRA Commons) • Title II ADA and Section 508/WCAG 2.0 AA accessibility compliance • System‑to‑System integration with Workday and optional Cayuse modules (animal oversight, hazard safety, human ethics, inventions) • Advanced reporting/export (CSV, Excel, Tableau) and historic data migration • Contract term: 1 Feb 2027 – 31 Jan 2029 (24 months) with possible extensions up to 3 additional one‑year periods • Required insurance (general, auto, cyber, workers’ comp) and sustainability considerations • Mandatory proposal submission by 13 Nov 2026, questions due 26 Oct 2026.