Human Resources (K-12) Case Management Software

The Richland School District Two is seeking a qualified vendor to provide a cloud‑based Human Resources (K‑12) case management platform. The solution must support employee data, case tracking, compliance reporting, and integration with existing district systems. The contract is for an initial one‑year term with an option to renew up to four additional one‑year periods. Vendors must submit a complete proposal—including software subscription, implementation services, training, and ongoing support—by the deadline. A non‑mandatory pre‑proposal conference is offered to clarify requirements. • Scope: Provide, configure, and maintain a SaaS HR case‑management system for K‑12 staff. • Deliverables: Software subscription (Dec 2026 – June 2027), one‑time implementation services, data migration, user training, go‑live support, and optional renewal licensing for years 2‑5. • Contract length: 1 year base term, renewable up to 4 additional years. • Submission: Electronic via ProcureNow by Oct 21 2026, 2:00 pm. • Pre‑proposal conference: Oct 6 2026, 11:00 am (Zoom, non‑mandatory). • Evaluation criteria: Solution quality (35 %), cost (25 %), qualifications/experience (20 %), implementation approach (10 %), security/compliance (10 %). • Required certifications: Background checks, insurance (CGL $1 M, auto $1 M, workers’ comp $1 M), drug‑free workplace compliance. • Contact: LaWana Robinson‑Lee, Executive Director of Procurement.