Print to Mail Services

Dakota County is seeking a qualified vendor to design, build, and operate a comprehensive Print‑to‑Mail solution that supports its Employment and Economic Assistance programs. The solution must ingest documents from multiple sources, validate addresses, generate printable mailing packages, handle high‑volume printing and USPS mailing twice daily, and provide a secure client portal for document uploads that integrates with the County’s OnBase system. The contract runs through December 31 2028 and requires HIPAA‑compliant, WCAG‑AA accessible, government‑cloud or on‑premise hosting. • Build/extend software to pull data, create XML cover pages, and assemble “virtual envelopes.” • Provide a backend process that creates, routes, and archives mailing packages with robust error handling and email alerts. • Deliver twice‑daily high‑volume printing, inserting, sealing, postage, and USPS drop‑off, with strict data‑privacy procedures. • Develop a secure, ADA‑compliant client portal for document submission, integrated with OnBase for automatic indexing.