Property Card Digitization Services / Assessing

The City of Worcester is seeking a vendor to digitize its historic property‑record cards for the Assessing Division. The work involves picking up roughly 50,000 property cards, removing staples, scanning both sides at minimum 600 dpi in grayscale, assembling each property’s images into a single searchable PDF, applying a strict naming convention (MM‑BBB‑LLLLL), and creating an Excel index that captures map, block, lot, and full address data. Original cards must be returned after scanning, and the vendor must supply three USB drives with the complete digital set. The contract requires a New‑England‑based firm with proven municipal digitization experience and the ability to provide a one‑year warranty, required insurance, and a project manager as point of contact. • Approx. 50 k historic property cards (5 × 7 in, double‑sided) • Scan ≥ 600 dpi, grayscale PDF, multi‑page per property, file‑naming “MM‑BBB‑LLLLL” • Deliver searchable Excel index and three USB drives; return originals • Must have ≥ 3 references (≥ 1 municipal) and two similar prior projects; New England location required