VOTE BY MAIL BALLOT PACKAGE FULFILLMENT and POLLING PLACE BALLOT PRINTING SERVICES

McHenry County is seeking a vendor to print and fulfill vote‑by‑mail (VBM) ballot packages and to produce polling‑place ballots for the November 2026 general election and the April 2027 consolidated election. The work includes high‑volume printing of ballot PDFs on 80‑lb white paper, creation of envelopes and inserts, application of Intelligent Mail Barcodes, daily packaging and mailing to USPS, and the provision of physical sample packets for evaluation. The vendor must handle approximately 40,000 VBM ballots and a total of about 220,000 polling‑place ballots across the two elections, meet ES&S tabulator compatibility, and provide daily status reports and a digital archive of mailed packages. • Print VBM ballots (≈ 40 k) and polling‑place ballots (≈ 150 k Nov 2026, ≈ 70 k Apr 2027). • Provide all required envelopes, inserts, IMB barcoding, shrink‑wrap packaging (100‑ballot bundles), and daily shipping to USPS. • Deliver physical sample packet by Aug 4 2026 3 PM CST and submit an electronic proposal by Aug 4 2026 9 AM CST. • Comply with County’s Standard Terms, insurance, bonding (if > $50k), and reporting requirements; maintain a digital archive of mailed packages.