RFQ033861 - CPH - Time and Effort Software

Columbus Public Health is seeking a cloud‑hosted, subscription‑based time‑and‑effort software solution to replace its current manual processes. The contract may be awarded for an initial term of one to three years, with up to three optional one‑year renewals, and requires a full implementation within 90 days of award, followed by 30‑days of post‑go‑live defect support. The system must support bi‑weekly pay periods, mobile/offline entry, robust reporting, and integration with the City’s HR data, while meeting 99.9 % monthly uptime and a one‑hour outage response. • Cloud‑hosted SaaS platform with configuration for cost objectives, leave categories, and approval workflows. • Mobile (iOS/Android) and web access, offline entry, and automatic syncing. • Comprehensive reporting, audit packages, and time‑study capabilities; 30‑day defect‑fix period after go‑live. • Implementation deadline of 90 days, subscription paid up‑front for three years, and renewal price capped at a 5 % increase per year.