Description
The City of New York’s Department of Citywide Administrative Services (DCAS) is issuing a competitive sealed‑bid (Invitation for Bid) for a five‑year “Requirement” contract to supply a comprehensive catalog of printed election materials for the Board of Elections. Vendors must price every item in each class, meet strict recycled‑paper specifications, and submit electronically via PASSPort.
• Scope includes ballots, voter‑rights posters, signage, forms, labels, poly‑bag kits, manuals, and wide‑format prints, all meeting ≥ 30 % post‑consumer recycled fiber and chlorine‑free standards.
• Minimum order quantities range from 1 000 to 50 000 units per item; pricing must be provided for multiple quantity tiers.
• The contract is a class‑based blanket order (C‑Contract) lasting from 28 Nov 2026 to 27 Nov 2031, with possible 120‑day extensions, and will be awarded to the lowest responsive and responsible bidder per class.
• Mandatory electronic submission through PASSPort; pre‑bid virtual conference on 9 Sep 2026 (optional).
• Compliance requirements include liquidated‑damages clauses, vendor‑name‑check fees, inspection fees, and adherence to numerous NYC labor, environmental, and safety statutes (e.g., side‑guard law, Executive Order 39).