Surface Grinding (Cold Planing) Asphalt Services

The City of Napa is seeking qualified contractors to provide surface grinding (cold planing) asphalt services on a task‑order basis to support its roadway maintenance and paving programs. Up to one multi‑year agreement (maximum three‑year term) will be awarded with a not‑to‑exceed ceiling of $600,000. Work will be performed intermittently from March through November, with no guaranteed minimum volume. Contractors must supply labor, equipment, and qualified operators, comply with safety and prevailing‑wage requirements, and be able to respond to short‑notice task orders (typically ≥2 business days). Proposals are due November 16, 2026; questions must be submitted by November 10, 2026; award expected November 30, 2026. • Scope: Cold planing of asphalt pavement (full‑width, partial‑width, localized grinding), grinding around utilities, feathering/tapering, and coordination with City crews. • Contract: Master agreement with task‑order execution; three‑year term; NTE $600,000. • Compensation: Daily rates (including labor, equipment, fuel, insurance, bonds) plus overtime, weekend/holiday differentials, and one mobilization/demobilization charge per task order. • Requirements: Minimum 2 years operator experience, dust‑control equipment, OSHA/DOT compliance, prevailing‑wage adherence, performance/payment/warranty bonds, and specified insurance coverages. • Submission: Electronic PDF via OpenGov portal; cover letter, qualifications, experience, proposed scope, staffing, equipment list, price tables, and required certifications. • Evaluation: Based on qualifications, experience, proposed approach, pricing, and compliance with bond/insurance requirements.