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City of Madison·Wisconsin

City-wide Printing and Mailing Services

Closes 4/3/2026$500k – $1.5MRequest for Proposal
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Description

The City of Madison is seeking a service provider for Printing and Mailing Services. The selected provider will be performing this service to City-wide departments. The scope of service includes printing and mailing of physical documents, including water utility bills, real estate tax bills, and other documents. The City is looking for a provider that can accommodate the needs of multiple agencies and provide a high level of service. • The provider must be able to print and mail documents on a weekly and monthly basis. • The provider must be able to handle increasing transaction volumes and provide secure file transfers. • The provider must be able to provide customer support and have a dedicated account manager. • The provider must be able to provide reporting and analytics on the printing and mailing services. • The provider must be able to comply with the City's affirmative action plan and other requirements.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Andre Hargianto(Purchasing Services)

[email protected]

(608) 266-4523

Key dates

Opened
3/3/2026
Questions due
3/13/2026
Closes
4/3/2026
Duration
2 years

Last updated

Details

Type
Request for Proposal
Industry
Printing Services and Supplies
NAICS
323100
Solicitation №
15008-0-2025-AH

Budget estimate

$500,000 – $1,500,000

Based on the scope of work, the estimated budget for this opportunity could be in the range of $500,000 to $1,500,000 per year, depending on the volume of printing and mailing services required by the City. The actual budget will depend on the provider's pricing and the City's needs.

AI estimate from the solicitation

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