Moisture Restoration Services-Portwide

This is a non-exclusive, not to exceed open work order contract based on unit prices provided in this bid for Moisture Remediation Services (Portwide) at various locations/buildings at Miami-Dade County Seaport Department (PortMiami). All work order pricing shall be based on unit prices received at the time of bidding and shall be issued on individual work orders. Tasks will be authorized on a work order basis. The Contractor is not guaranteed the entire contract amount, any unspent funds will remain with the County, and the Contractor is not guaranteed work volume The Contractor shall furnish all materials, labor, services, supervision, tools, equipment, and all other items necessary to address mold remediation identified per materials testing reports. Examples include but are not limited to water damage extraction; mildewcide wall, floor, and ceiling treatment, deodorization application; drying equipment, dehumidifiers; HEPA vacuum wall, floor, and ceiling treatment, anti-microbial wall, floor, and ceiling treatment; and other items deemed necessary by the testing report and the Owner. All work shall comply with all plans, specifications, codes, laws and regulations as applicable. Contractors must hold a valid license required to perform work in the following trade: Moisture Remediation. Note: Pursuant to the requirements of Section 10-3 of the Code of Miami-Dade County, selected Contractors must possess a valid, current, and active State of Florida and/or Miami-Dade County contractor’s license issued by the County’s Construction Trades Qualifying Board, and which is consistent with the requirements of their respective trade and the scope of work. CLARIFICATION OF NON-EXCLUSIVE OPEN WORK ORDER CONTRACT: Pricing for Work Orders shall be based on unit prices established on the Bid Form distributed with the Bid Documents. Prospective bidders are cautioned that failure to complete and submit the Bid Form with the bid documents shall result in their bid being found non-responsible / responsive. The Bid Form''s unit and grand total costs shall be used to determine the low "responsive and responsible" bidder. Prospective bidders are notified hereby that their unit costs and total price for the listed items on the Bid Form shall be all inclusive for each line item. Furthermore, line-item unit costs must also include costs associated with all labor burden items. The grand total bid price calculated on the Bid Form shall be reflected on Form 5A. The correct summation of the line items, obtained by multiplying the quantity by the quoted unit cost prices entered therein, together with lump sum prices (if applicable) will be considered as the total bid amount. In the event of a discrepancy between a unit bid price and an extension, the unit bid price will govern. Obvious mathematical errors on the Bid Form discovered by the County (PortMiami) will be corrected. The lowest responsive and responsible bidder shall be awarded a contract with a maximum contract value not to exceed $481,000.00 (Base Contract $400,000.00 & Dedicated Allowances $81,000.00). Based on these parameters, the Contractor shall be required to provide a Payment and Performance Bond. Quantities and Utilization: The quantities listed in the Bid Form (bidding model) are estimates only, which are provided by PortMiami solely for the purpose of providing a competitive basis for comparing the cumulative effect of the unit prices submitted by multiple contractors to establish the lowest responsive and responsible bidder. Actual quantities assigned via the work order process may vary significantly based on future needs and field conditions. All work will be issued to and billed by the Contractor based on assigned work orders. Payment against said work orders shall be based on the quantities of actual work performed at the unit price for the line item(s) listed in the Contractor’s bid form. Response Time and Scheduling: Selected contractor must agree to respond to an emergency/priority call within two (2) hours of first contact from PortMiami staff and be available to respond immediately depending on the circumstances with the necessary equipment, materials and labor force to complete the required work in accordance with PortMiami''s schedule for completion. The definition of an adequate response shall be determined at PortMiami''s sole discretion on a case-by-case basis. Once a contractor has responded within two (2) hours, PortMiami staff will work with the contractor to determine the best course of action, establish the scope of the work and schedule the work. Failure to respond two consecutive times within two (2) hours of being contacted for work may result in the firm being removed from participation in the work order-based program. Some of the work may have to be completed at night to minimize disruptions to PortMiami''s business operations. Please adjust unit costs accordingly. Contract Duration: PortMiami and the Contractor mutually agree that the term of this contract is for 365 days from the issuance of the initial Notice to Proceed, with the option for a one-year extension. The contract shall remain in effect until either the term expires, or the awarded contract value is reached, whichever comes first, subject to changes through the formal change order process outlined in the General Terms and Conditions of the Construction Contract. The Contractor shall be entitled to negotiation of its unit prices 365 days after the contract award date. The Contractor shall provide qualified personnel experienced in commercial mold remediation and shall maintain all required licenses, certifications, and insurance throughout the contract term. Remediation and mitigation activities shall be performed in accordance with the recommendations and protocols provided by the Port''s Professional Microbial and Moisture Assessment Consultant. No remediation work shall begin at any location until the consultant''s assessment has been completed and a written report for that location has been issued. All work shall be performed in accordance with the Bid Documents.