Photography Services

Galena Park Independent School District (GPISD) is seeking qualified vendors to provide comprehensive photography services for its PK‑12 campuses. The contract will be awarded on an IDIQ basis and may cover annual student portrait sessions, fine‑arts and athletics group photography, and special‑event coverage such as graduations and proms. Vendors must supply personnel, equipment, digital workflow compatible with the district’s Skyward SIS, and deliver edited images within ten business days of events. The initial term is one year with the possibility of two one‑year renewals (up to three years total). Proposals are due electronically (or by sealed hard copy) by 2:00 PM CST on 12 Nov 2026; questions must be submitted by 2:00 PM CST on 5 Nov 2026. The award is expected at the Board of Trustees meeting on 11 Jan 2027. • Scope: Student portrait sessions (fall/spring), staff headshots, class/group photos, athletics/team photos, fine‑arts ensembles, senior yearbook, prom, graduation ceremonies. • Deliverables: High‑resolution digital files, printed products (5×7, 8×10, wallets, ID cards), online galleries, metadata integration with Skyward SIS. • Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ) with one‑year base term, renewable up to three years. • Estimated Volume: ~20,000 students plus staff and extracurricular groups across 26 schools. • Evaluation Factors: Price (30 %), vendor reputation (20 %), quality (20 %), fit to needs (10 %), past GPISD relationship (10 %). • Required Attachments: W‑9, certifications, insurance, data‑privacy agreement, references, etc.