Bid 22-38 Printer/Multi Function Device & Print Management Solution

The City of Rochester, NH is seeking a single vendor (or joint‑venture) to replace its entire fleet of printers and multifunction devices, lease the new hardware for a 60‑month term, and deliver a comprehensive print‑management solution. The contract must include delivery, installation, ongoing maintenance, consumables, training, and a “find‑me” secure release printing platform compatible with the city’s Windows/Active Directory environment. Vendors must submit an all‑inclusive five‑year total cost and demonstrate capability to right‑size the fleet while meeting high‑volume printing demands across many municipal departments. • Full‑fleet replacement of ~100 existing Konica Minolta devices with brand‑new, EnergyStar‑compliant MFPs/copiers. • Lease‑to‑own model (fixed price for 5 years, with option to own equipment at lease end). • Centralized print‑management software (e.g., PaperCut) with secure release, reporting, quotas, and mobile/guest printing support. • Comprehensive service package: routine maintenance, parts, consumables, training, and end‑of‑lease device disposal at no additional charge. • Vendor must provide a five‑year total cost, per‑image rates, and a plan for fleet right‑sizing.