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  5. ›RFP 025-009 Elementary and Middle School Yearbook Services

Awarded contract·Manchester Public School District·Connecticut

RFP 025-009 Elementary and Middle School Yearbook Services

Won by Premier Portraits Two, LLC$200kSingle Award
Contract source

Awarded vendors

  • Premier Portraits Two, LLC

Description

The Town of Manchester, Connecticut, through its public school system, solicited proposals to design, print, and deliver annual yearbooks for all elementary and middle schools in the district. The contract covers full‑color, 8½” × 11” yearbooks with custom hard‑cover and soft‑cover options, sample production, pricing tables by quantity and page count, digital versions, and a secure online ordering platform including “Last Chance” postcards. Vendors must provide three references, insurance certificates, and a Living‑Wage certification, and the award is made after a public opening of proposals. • Scope: Design, printing, delivery, and marketing support for yearbooks across ten schools (plus optional preschool programs). • Requirements: Minimum five‑year yearbook experience, two physical samples, quantity‑tier pricing, and coordination with school photographers. • Contract term: July 1 2025 – June 30 2026, with two possible one‑year extensions and compliance with the Manchester Living‑Wage Ordinance.

Attached files

Key dates

Questions due
4/4/2025
Bids closed
4/11/2025
Starts
7/1/2025
Ends
6/30/2026Renews
Duration
1 year

Last updated

Details

Award type
Single Award
Procurement
Full and Open Competition
Solicitation
Request for Proposal
Industry
Printing Services and Supplies
NAICS
323111
Solicitation №
RFP 025-009

Contract value

$200,000

The RFP does not disclose a budget, so an estimate must be derived from enrollment and typical yearbook pricing. Summed enrollment across the ten listed schools is roughly 4,600 students, plus optional preschool programs (~282), yielding about 4,900 potential copies. Assuming an average price of $35 per copy (mix of soft‑cover and hard‑cover versions) gives $171,500. Adding costs for design, sample production, online ordering platform setup, and marketing material (“Last Chance” postcards) could add roughly $25,000–$35,000. Therefore a reasonable ball‑park contract value is approximately $200,000. This estimate assumes full participation by all students and standard pricing tiers; actual value could vary with actual order quantities and optional services.

AI estimate from the award documents

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