Permanent Vote By Mail Invitation Printing & Mailing Services

This contract calls for the full‑service printing, finishing, and bulk mailing of a permanent‑vote‑by‑mail solicitation to the County’s registered voters. The vendor must produce black‑ink, single‑color invitations, print variable voter data (name, address, barcode) on both the envelope and the invitation, supply all paper and envelope materials, and deliver the assembled mail pieces to the designated post office within a tight January‑February 2023 window. The County funds postage separately, so the vendor’s price is an all‑inclusive lump‑sum for printing, handling, and delivery (excluding postage). The solicitation was posted on December 20 2022, with a bid deadline of January 3 2023, and an addendum issued on December 28 2022 clarifying envelope specifications and permitting the use of security‑tinted envelopes. Fort Orange Press Inc. is the incumbent awardee. • Scope: Print 2‑sided 8.5×11 invitations, variable‑data envelope, #10 outer and #9 return envelopes; black‑on‑white only. • Volume: Up to ~230 k pieces (estimated range) with a historical PO of 48,050 units at $1 each. • Delivery window: Approximately Jan 4 – Feb 10 2023; postage handled by the County.