Special Events Management Services

The City of Mesa is awarding a multi‑vendor, on‑call requirements contract for Special Events Management Services. The agreement will enable the City to call on any of the four awarded firms to plan, coordinate, and execute a variety of large public events—including festivals, parades, and community celebrations—throughout the contract term. The contract is structured as a requirements (IDIQ) contract with firm pricing, a base annual spend of $500,000 per vendor, and optional CPI‑based price adjustments. Vendors must meet extensive experience thresholds, maintain significant liability insurance, and be capable of handling permitting, logistics, artist management, and on‑site support for events ranging from 5,000 to 50,000 attendees. • Scope covers full event‑life‑cycle services (planning, permitting, logistics, staffing, risk management, and post‑event reporting). • Four vendors will share the annual $500,000 award pool on a best‑scored basis; work orders will be issued as events arise. • Requirements include 15 years of event‑management experience, municipal experience, and a $3 M CGL / $5 M aggregate insurance coverage.