Records Management System for the Register of Deeds

The County of Sedgwick awarded a ten‑year, fixed‑price contract to implement a modern, cloud‑hosted Records Management System (RMS) for its Register of Deeds. The solution must migrate legacy data, provide 24/7/365 availability, support extensive user‑role security, integrate with county tax (Aumentum) and financial (SAP Business ByDesign) systems, enable OCR and auto‑redaction, handle payment processing via the Municipal Services Bureau, and include robust disaster‑recovery and support services. The vendor will also deliver training, documentation, and a “PINtegrity” feature to share property‑tax PINs across county departments. • Core deliverables: migration of existing records, hosted RMS platform, 24/7 monitoring, and integration with Aumentum, SAP, OnBase, and GIS. • Required capabilities: role‑based access, OCR, auto‑redaction, barcode/label printing, mobile/tablet entry, fraud‑alert notifications, and a test instance for validation. • Financial scope: a fixed‑price contract worth $1,562,864.44 over ten years, funded by the County’s Technology Fund.