Rental of Timing Equipment and Videoboards for Special Events

The University of Wisconsin‑Madison is seeking bids to provide, install, operate, and remove timing equipment and videoboards for athletic special events. The scope covers both small‑ and large‑scale cross‑country and track‑and‑field configurations, with optional GPS tracking, results processing, and announcer services. The contract will be a multi‑year agreement (initial term September 1 2026 – August 24 2029) with possible one‑year renewals. • Provide rental and leasing of timing systems (photo‑finish cameras, RFID bib tags, split‑point LED displays, wind‑gauge systems) for up to seven predefined equipment packages. • Deliver, install, operate, and dismantle videoboards (LED displays ranging from 3 ft × 6 ft up to 9 ft × 16 ft) and associated cabling, power management, and announcer consoles. • Supply ancillary services: GPS lead‑cart tracking, results entry/upload to TFRRS, on‑site technical support, and optional web‑cast/scoreboard integration. • All equipment must be shipped FOB destination, delivered via 30‑ft trucks, and comply with Wisconsin safety, insurance, and warranty requirements. • Bidders must submit electronic responses via the ShopUW+ JAGGAER portal, provide required vendor forms, and certify compliance with state debarment, conflict‑of‑interest, and diversity regulations.