Description
The University of Hawaiʻi System seeks a cloud‑based, integrated financial budgeting, planning and management software platform that can serve ten campuses and multiple education centers. The solution must replace manual spreadsheet‑based processes, integrate with existing enterprise systems (Kuali Financial System, Oracle PeopleSoft, Ellucian Banner), support multi‑year forecasting, scenario modeling, role‑based access for ~440 users, and provide robust reporting and data visualization. The contract is for an initial three‑year term with optional extensions, and includes implementation, licensing, support, and maintenance.
• Cloud‑based SaaS platform tailored for higher‑education budgeting and planning
• Integration with KFS, PeopleSoft, and other ERP/HCM systems (APIs, middleware, flat‑file)
• Features: configurable workflows, approval routing, audit trails, dashboards, “what‑if” modeling, multi‑year (6‑year) forecasts
• User base: ~400 fiscal administrators, 30 campus supervisors, 10 system admins (role‑based security)
• Deliverables: software licenses, implementation services, data migration, training, documentation, ongoing support/maintenance
• Mandatory compliance: Hawaii GET tax inclusion, vendor registration in HCE, transaction fee 0.75% (max $5,000)
• Key dates: Questions due 10/28/2026, proposals due 11/23/2026, award process Jan 2027, initial term 3 years