Enterprise Resource Planning (ERP), Payroll, & Human Capital Management (HCM) Solution

The City of Cedar Rapids is seeking a qualified vendor to provide a comprehensive Enterprise Resource Planning (ERP) system together with Payroll and Human Capital Management (HCM) modules. The solution must replace the city’s legacy financial, procurement, payroll, and HR applications, support approximately 1,400 full‑time and 400 seasonal/temporary employees, and be delivered through a phased approach—payroll and time‑keeping must go live by January 2028, with the broader ERP rollout following thereafter. The contract will be awarded through an electronic procurement portal, with a pre‑proposal virtual meeting on 21 Oct 2026 and a final submission deadline of 13 Nov 2026. Vendors may submit proposals covering any combination of the three functional areas (Finance, Payroll, HCM) and must provide detailed functional, cost, data conversion, interface, and support documentation. • Scope: Design, configure, implement, test, and support ERP, Payroll, and HCM solutions for the City’s Finance Department. • User base: ~1,800 payroll/self‑service users, ~1,400 HCM self‑service users, plus administrators and approvers. • Phased rollout: Payroll/Time‑keeping live by Jan 2028; ERP/HCM thereafter. • Mandatory electronic submission via Euna Procurement (IonWave); no paper or email bids. • Required attachments: functional requirements, cost model, data conversion plan, interface list, maintenance & support, insurance certification, and buy‑local packet (if applicable). • Evaluation criteria: 35 % qualifications, 15 % financial proposal, 50 % overall responsiveness (scope, approach, timeline, support, training). • Contract term: initial term negotiable, with possible extensions; no price escalations during the initial term. • Local preference: 2 % bonus for qualified small businesses in Linn County.