Description
Kent Intermediate School District (Kent ISD) is soliciting proposals for a cloud‑based DocuWare document management and workflow solution to replace its on‑premise OnBase system. The award will fund software licensing, storage, migration, implementation, training, support, and related professional services. Bidders must be Michigan‑based businesses, provide sworn disclosures (familial relationships and Iran‑linked status), and submit a sealed bid by 1:00 pm on Monday, Nov 9 2026. The contract is expected to cover multi‑year terms (three‑year and five‑year options) with detailed pricing for software, storage, capture, integration, and ongoing support. The district will award the contract after Board approval at the Dec 21 2026 meeting.
• Required solution: DocuWare SaaS platform with full migration from OnBase (≈9.8 GB data, 321 k files).
• Mandatory compliance: FERPA, Michigan privacy statutes, encryption, dual‑auth, breach notification, data‑recovery on termination.
• Deliverables: software licensing, storage, document capture, workflow design, data migration, integrations, training (remote/in‑person), support/maintenance.
• Pricing: itemized for 3‑year and 5‑year terms; must separate one‑time, recurring, usage‑based, optional items.
• Evaluation criteria include technical approach, team qualifications, references (preferably other school districts), and total cost.
• Bids must include notarized affidavits (familial relationship, Iran‑linked business) and are limited to Michigan‑based vendors.