Commencement Regalia

The University of Massachusetts Amherst is seeking qualified vendors to provide, deliver, and manage all academic commencement regalia (caps, gowns, hoods, tassels, stoles, and rental items) for its 2027‑2028 commencement ceremonies. The contract is a fixed‑price, one‑year service (starting Dec 1 2026) with up to two optional one‑year renewals. Vendors must support on‑site distribution in May 2027, online ordering for distance‑learners and faculty, and must handle logistics, packaging, and post‑event return of unused items. Key requirements include compliance with university insurance, diversity, and licensing policies, and the ability to supply approximately 9,650 regalia pieces in a variety of college‑specific colors. • Supply undergraduate, master’s, doctoral, and faculty rental regalia in specified colors. • Provide on‑site staffing (1‑3 representatives) for May pickup/distribution and post‑commencement packing. • Support online ordering platform with free shipping for graduates and paid shipping for early‑delivery undergraduates. • Meet all contractual, insurance, non‑collusion, tax‑compliance, and UMass trademark licensing obligations.