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  5. ›1CA08012 HVAC Annual Maintenance Inspection, Repair and…

California Department of Forestry and Fire Protection·California

1CA08012 HVAC Annual Maintenance Inspection, Repair and Emergency Repair Services

Closes 11/4/2026$500k – $1.5MInvitation for Bid
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Description

This solicitation calls for a qualified HVAC contractor to provide comprehensive annual maintenance inspections, routine repairs, and emergency repair services for multiple CAL FIRE fire stations throughout the Santa Clara Unit and surrounding counties. The contractor must supply all labor, materials, equipment, permits, and waste disposal, and must respond to emergency service requests within tight time frames. The work includes scheduled inspections, up‑to‑five‑hour repair windows per service, rapid emergency response, parts supply, installation of new equipment, and full documentation and reporting in compliance with state regulations. • Perform one annual HVAC inspection per site, deliver detailed reports, and recommend replacements. • Provide up to 5 hours of routine repair per service and guarantee a 2‑day on‑site response for emergencies. • Supply, install, and recycle HVAC parts/equipment, maintain OSHA/NFPA compliance, and submit quarterly invoices with required certifications.

Attached files

Contact

Christopher Cabanes(Contract Analyst)

[email protected]

(916) 653-7772

Key dates

Opened
10/14/2026
Questions due
10/23/2026
Pre-bid meeting
10/21/2026Mandatory
Site visit
10/21/2026Mandatory
Closes
11/4/2026
Duration
3 years

Last updated

Details

Type
Invitation for Bid
Industry
Custodial and Facilities Services
NAICS
238220
Solicitation №
1CA08012

Budget estimate

$500,000 – $1,500,000

The contract covers 13 fire stations with annual inspections, routine repairs (up to 5 hours per service), and emergency response. Assuming an average of 12 hours of labor per station per year at $150/hr plus parts and materials, the annual cost could range from $150k to $500k, yielding a three‑year contract value roughly between $450,000 and $1,500,000. This estimate accounts for variability in part costs, emergency call volume, and potential inflation.

AI estimate from the solicitation

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