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City of Phoenix·Arizona

Parks and Recreation Event-Related Services

Closes 1/9/2026$2.5M – $10MRequest for Qualification
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Description

The City of Phoenix is seeking a qualified vendor to provide parks and recreation event-related services on an as-needed basis. The services include games, activities, and live talent entertainment for community events hosted by the City of Phoenix Parks and Recreation Department. The contractor will be required to provide a wide variety of services, including but not limited to balloon artists, face painters, inflatables, and live music. The contract will be for a term of five years, with the option for the City to extend or terminate the contract. The City is looking for a vendor that can provide high-quality services, has experience in providing similar services, and can meet the City's insurance and licensing requirements. Some of the key responsibilities of the contractor will include: • Providing parks and recreation event-related services on an as-needed basis • Providing a wide variety of games, activities, and live talent services • Ensuring that all services are provided in a safe and professional manner • Meeting the City's insurance and licensing requirements • Providing certificates of insurance and proof of licensing as required by the City The City will evaluate proposals based on the vendor's experience, qualifications, and pricing. The City reserves the right to reject any or all proposals and to negotiate with the selected vendor.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Felix (Andres) Ruiz(Procurement Officer)

[email protected]

(602) 262-6742

Key dates

Opened
11/20/2025
Questions due
12/9/2025
Pre-bid meeting
12/2/2025
Closes
1/9/2026
Duration
5 years

Last updated

Details

Type
Request for Qualification
Industry
Broadcasting and Media
NAICS
711110
Solicitation №
PKS-RFQu-26-0119

Budget estimate

$2,500,000 – $10,000,000

The budget for this opportunity is difficult to estimate, as the City of Phoenix is seeking a vendor to provide services on an as-needed basis. However, based on the scope of work and the fact that the contract is for a term of five years, it is likely that the budget will be in the range of $500,000 to $2 million per year, depending on the frequency and type of services provided. The total budget over the five-year term could be in the range of $2.5 million to $10 million. The budget will depend on a variety of factors, including the type and frequency of services provided, the number of events and activities, and the costs associated with providing the services. The City will also consider the vendor's pricing and qualifications when evaluating proposals. Factors that may influence the likely payment range include: - The frequency and type of services provided - The number of events and activities - The costs associated with providing the services - The vendor's pricing and qualifications

AI estimate from the solicitation

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