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  5. ›26-025 ITB Stage, Sound, Lighting for Campus Events

Austin Peay State University·Tennessee

26-025 ITB Stage, Sound, Lighting for Campus Events

Closes 6/8/2026$500k – $3MInvitation for Bid
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Description

Austin Peay State University is seeking a vendor to provide comprehensive stage, audio‑visual, lighting, video, and technical staffing services for campus‑wide events on a per‑event basis over a five‑year period. The contractor must supply portable staging, scalable sound systems, lighting fixtures (including flown and effect lighting), video display equipment, and qualified on‑site technicians for set‑up, operation, and tear‑down, with the ability to respond to short‑notice requests. All equipment must be delivered, installed, tested, and removed for each event, and the vendor must coordinate with university facilities for power and safety requirements.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Patricia Walton(Director, Procurement Services)

[email protected]

(931) 221-7573

Key dates

Opened
4/29/2026
Questions due
5/11/2026
Closes
6/8/2026
Duration
5 years

Last updated

Details

Type
Invitation for Bid
Industry
Event Services
NAICS
532490
Solicitation №
ITB 26‑025

Budget estimate

$500,000 – $3,000,000

The solicitation does not disclose a total contract ceiling; however, based on typical university event‑production contracts of this scope, annual spend can range from $100 k for a modest number of events to $600 k for a full‑service schedule. Over the five‑year term, this suggests a total contract value roughly between $500 k and $3 M, depending on event volume, equipment mix, and labor rates.

AI estimate from the solicitation

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