Rental of Sound, Video, and Lighting Equipment/Services for Concerts and other Events

The University of Wisconsin‑Madison is seeking qualified vendors to provide rental and on‑site operation of audio‑visual (sound, video) and lighting equipment for concerts and other events hosted by the Wisconsin Union and the Athletics Department. The solicitation includes multiple “event packages” (small, medium, large, special‑event lighting, banquet AV, etc.) and a “Sole Operator” line item, with pricing required for each package and for any optional equipment. Bidders must submit required forms, certifications, and a detailed technical proposal describing equipment, crew qualifications, cancellation policies, warranties, and pricing. The contract will be a three‑year agreement with the possibility of two one‑year renewals, and the award will be made to the lowest responsible and responsive bidder. • Provide full‑service AV and lighting rental (equipment, set‑up, operation, teardown) for events of varying size. • Submit a vendor information form, client references, and accept the State of Wisconsin DOA‑3054 standard terms. • Pricing must be submitted for each listed lot/item; all bids must be entered and finally “Submit” by 2:00 PM CT on 13 April 2026.