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Rhode Island City of Providence·Rhode Island

Catering Service-Open Enrollment One Year With Three One Year Options

Closes 9/8/2025$50k – $200kRequest for ProposalLogin required
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Description

The City of Providence is seeking to create a qualified list of Rhode Island local caterers and restaurants to provide catering services for various events throughout the year. The selected contractors will be required to provide a menu, prepare the food, and provide necessary equipment. The contract will be awarded for a period of one year with three one-year option terms. The evaluation criteria will be based on price, and all bids are subject to a determination of "responsive" and "responsible" prior to award. • The contractor must be licensed to do business in the State of Rhode Island. • The contractor must have current RI Dept. of Health Food Safety certification. • The contractor must be within a ten-mile radius of the City of Providence. • The contractor must accept City of Providence purchase orders. • The contractor must show demonstrated experience with a minimum of three years in the provision of catering services. • The contractor must list a minimum of three references, preferably from other cities and towns within the state of Rhode Island.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Chevell Burgess(Deputy Director of Purchasing)

[email protected]

Key dates

Opened
5/7/2025
Questions due
5/9/2025
Closes
9/8/2025
Duration
1 year

Last updated

Details

Type
Request for Proposal
Industry
Food and Beverage Services
NAICS
722320
Solicitation №
PVD25-61

Budget estimate

$50,000 – $200,000

The budget for this opportunity is difficult to estimate without knowing the exact number of events and the number of people attending each event. However, based on the information provided, it seems that the City of Providence is looking for a catering service that can provide food and beverages for various events throughout the year. Assuming an average cost of $20 per person per event, and assuming 100 events per year with an average of 50 people attending each event, the total budget could be around $100,000 per year. However, this is a very rough estimate and the actual budget could be higher or lower, depending on the specifics of the contract and the services provided.

AI estimate from the solicitation

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