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University System of New Hampshire (USNH)·New Hampshire

ID Card and Meal Plan Management Solution

Closes 1/27/2026$500k – $2MRequest for Proposal
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Description

The University System of New Hampshire is seeking a comprehensive and scalable ID Card and Meal Plan Management System to serve Keene State College and Plymouth State University, with the potential to expand to the University of New Hampshire in the future. The system should deliver a unified, modern, and cloud-based solution for ID card and meal plan management, support campus-wide use of ID cards for dining, vending, and privilege access, and enable 24/7 online deposit functionality for campus card funds. The system should also protect institution data and personal data of ID card holders, ensure regulatory compliance, and support Single Sign-On (SSO). • The system should be non-proprietary and support a wide range of devices and services within the university infrastructure. • The system should have a phased rollout, with initial deployment at KSC and PSU, and potential future onboarding and implementation of the UNH system in 2027 or 2028. • The system should have seamless data migration, comprehensive onboarding, training, and ongoing technical support. • The system should meet the needs of USNH and each of its campuses, and be available to all institutions and affiliates of the University System of New Hampshire.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Paul Rhodes(Procurement Services)

[email protected]

Key dates

Opened
12/19/2025
Questions due
1/9/2026
Closes
1/27/2026
Duration
3 years

Last updated

Details

Type
Request for Proposal
Industry
Education
NAICS
541512
Solicitation №
212026905

Budget estimate

$500,000 – $2,000,000

The estimated budget for this opportunity is likely in the range of $500,000 to $2 million, considering the scope of the project, the number of institutions involved, and the potential for future expansion. The actual budget will depend on the specific requirements and needs of the University System of New Hampshire, as well as the proposals submitted by vendors. Factors that may influence the likely payment range include the complexity of the system, the level of customization required, and the vendor's experience and reputation in the industry.

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