Provision for Library Materials with Services

The City of Ontario is seeking a qualified vendor to supply and process library materials—including print books, audiovisual items, and related services such as cataloguing, labeling, and delivery—for the municipal library. The contract will be awarded on a “best‑value” basis, with price being one factor among many evaluation criteria. The vendor must integrate with the library’s Polaris acquisition system, provide detailed invoicing, and submit monthly cancellation reports. • Supply a broad range of library materials (books, DVDs, Blu‑rays, CDs, large‑print, graphic novels, etc.) and handle cataloguing, MARC record generation, and physical processing (Mylar covers, RFID tags, labeling). • Offer ordering methods (including FTP, online carts, and Polaris integration) and provide discount schedules, separate account handling, and monthly reporting of order cancellations. • Deliver items to 215 E. C St., Ontario, CA, issue one invoice per order with full line‑item detail, and maintain a liaison contact for ongoing support.