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City of Thornton·Colorado

Festival Utility Cart and Shuttle Rentals

Closes 3/31/2026$50k – $150kRequest for Quotation
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Description

The City of Thornton is seeking vendors to provide rental utility carts and passenger shuttles for its four major 2026 festivals (Thorntonfest, Independence Day Celebration, Harvestfest, and Winterfest). The contract runs May 1 2026 – April 30 2027 with an option for up to four one‑year renewals. Vendors must be able to supply the maximum quantities listed for each event, deliver the equipment a day before use, and provide on‑site service within three hours of any failure. The award will be based on evaluated price, compliance with specifications, capacity to meet all festival needs, and past performance; a local‑business discount may apply.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Joshua Houston(Senior Purchasing Analyst)

[email protected]

Key dates

Opened
3/13/2026
Questions due
3/23/2026
Closes
3/31/2026
Projected award
4/22/2026
Duration
1 years

Last updated

Details

Type
Request for Quotation
Industry
Event Services
NAICS
532310
Solicitation №
178-26

Budget estimate

$50,000 – $150,000

The contract involves multiple weeks of utility‑cart rentals (up to 4 carts weekly) and daily shuttle rentals (up to 19 shuttles on a single day). Assuming a conservative weekly rate of $250 per cart and $550 per shuttle per day, plus delivery fees, the total annual spend is likely between $50,000 and $150,000. Lower‑end estimates assume minimal usage and lower rates; higher‑end assumes maximum quantities across all festivals, inclusion of optional electric models, and added delivery/maintenance fees.

AI estimate from the solicitation

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