Description
This micro‑purchase solicitation seeks to acquire a set of archival‑grade, acid‑free envelopes and buffered file folders for the City of Philadelphia Free Library’s Special Collections. The procurement consists of nine line‑items ranging from 5×7 in. envelopes to 11×14 in. envelopes and oversize file folders, each supplied in 50‑pack or 10‑pack quantities. Vendors must submit firm pricing for all items as a single quote; the lowest responsive and responsible bidder will be awarded the contract. Delivery is FOB destination to the specified ship‑to address, and no work may begin until the City issues a purchase order.
• Items: Gaylord Archival 80 lb. buffered envelopes (sizes 5×7, 6×9, 9×12, 11×14) and buffered oversize file folders (10‑pack).
• Quantity: Typically 1 pack per envelope size; 2 packs of file folders.
• Purchasing method: Open market micro‑purchase under SOP, “MI – Micro Purchase,” with a requirement that the vendor quote all items together.
• Delivery: To Special Collections, 1901 Vine Street, Philadelphia, PA. No services are to be performed until the City notifies the vendor.
• Evaluation: Lowest responsive and responsible bidder; compliance with the Consent & Authorization agreement is mandatory.