Description
Henrico County (Virginia) is issuing an Invitation for Bid to establish a one‑year standing contract for the supply of Smart Air brand air purifiers and related accessories to its public schools. The contractor must provide a range of Mini MKII and Blast MKII units, replacement HEPA and carbon filters, and ensure rapid (≤5 business days) on‑site delivery with all shipping costs included. The contract is priced on a unit‑basis, allows unlimited ordering throughout the year, and may be renewed up to four additional one‑year terms, with price increases capped at 3 % unless otherwise approved. The award will be made to the lowest responsive and responsible bidder, and the bid package must be submitted electronically via Virginia’s e‑VA portal by the November 4 2026 deadline.
• Products: Smart Air Mini MKII, Blast MKII, and replacement HEPA/carbon filters.
• Delivery: Inside delivery to schools, ≤5 business days, with lift‑gate capability if needed.
• Contract terms: Initial term Feb 1 2027 – Jan 31 2028; up to five total years, 3 % price‑increase limit, termination rights, and mandatory insurance.
• Procurement: Lowest‑responsive‑and‑responsible bid wins; no exceptions accepted; optional product testing may be requested.
• Administrative: All required certifications, insurance, and Virginia SCC registration must be uploaded as a single PDF to e‑VA.