26-035 HVAC Services

Austin Peay State University is seeking qualified contractors to provide comprehensive HVAC services on an indefinite‑delivery, indefinite‑quantity basis for its campus facilities. The contract will cover installation, repair, routine maintenance, emergency response, and minor project work for heating, ventilation, and air‑conditioning equipment. Work must be authorized in writing, performed by qualified skilled or semi‑skilled personnel, and billed with clear references to work orders. The contractor will also handle material procurement with a markup, travel mileage, and must submit periodic reports and comply with extensive data‑privacy and insurance requirements. • Scope includes installation, repair, and preventative maintenance of HVAC systems (split‑systems, mini‑splits, fan‑coils, exhaust fans). • Labor classifications: Skilled (journeyman‑level) and Semi‑Skilled (assistant) with defined hourly rates. • Contract term: One year starting July 1 2026, with up to four optional one‑year extensions and a 3 % annual rate increase. • Mandatory insurance: $1 M per occurrence / $3 M aggregate CGL and workers’ comp with $100 k employer liability. • Bids due June 17 2026; award expected June 24 2026; payment net‑30 under Tennessee Prompt Pay Act.