Assessment, Design, and Administration Services for HVAC System Replacement for Public Works and Transit Campuses

The Town of Chapel Hill is seeking qualified engineering firms to provide comprehensive assessment, design, contract administration, and construction oversight for the replacement of commercial ground‑source HVAC systems at its Public Works Campus and Transit Operations Campus. The scope includes a detailed condition assessment of existing equipment, recommendation of replacement solutions, preparation of full design and construction‑ready plans, specifications, and cost estimates, and extensive project administration through design meetings, site visits, pre‑bid and construction meetings, commissioning, and final close‑out documentation. The contract is a three‑year professional services agreement beginning January 1 2027, with a competitive selection based on qualifications and experience with ground‑source HVAC systems. • Assessment of existing HVAC units, heat pumps, air handlers, furnaces, pumps, and ventilation fans. • Preparation of a recommendations report with dehumidification and controls integration. • Full engineering design package (plans, specs, cost estimates) for bid‑out. • Contract administration: pre‑bid meeting, bid response support, construction‑phase oversight (up to 24 site visits), commissioning, punch‑list, and final as‑built delivery. • Optional additional design for fleet garage cooling (Alternative 1). • Three‑year term, qualification‑based selection, with submission deadline November 19 2026.