PVD26-21 - Event Equipment: Rentals and Services Three Year Contract with Two-One Year Opti

The City of Providence is seeking qualified vendors to provide a comprehensive suite of event equipment, products, and related services for municipal functions and public engagement over a three‑year period, with two optional one‑year extensions. The contract covers everything from audio‑visual gear and staging to lighting, furniture, and on‑site support, enabling the city to streamline event logistics through a single, reliable supplier. • Provide rental of audio‑visual, lighting, staging, furniture, and ancillary equipment for city‑hosted events. • Deliver, set up, operate, and take down equipment as required; include maintenance and support during events. • Supply consumables (e.g., generators fuel, cables, adapters) and optional staffing for equipment operation. • Contract length: three years with two one‑year renewal options; physical bid submission in sealed envelopes. • Pre‑submission conference (online) on March 16, 2026; questions due May 22, 2026; bid deadline June 15, 2026.