RFP 26-02 EVENT MANAGEMENT SYSTEM

The Orange County Superintendent of Schools is seeking a cloud‑based Event Management System (EMS) to support professional conferences and training events. The solution must include full event creation, registration, payment processing, mobile app access, reporting, and optional modules such as sponsorship and speaker management. The contract will be awarded on a 1‑, 3‑, or 5‑year term, with all work performed directly by the vendor, and must meet strict California data‑residency, insurance, and compliance requirements. • Mandatory features: event creation, attendee registration, online payment integration, analytics/reporting, multi‑year data retention. • Optional enhancements: sponsorship management, speaker portal, mobile networking, live polling, and integration with third‑party check‑in tools. • Vendor must provide cloud hosting within the continental U.S., required insurance coverage, and certifications (drug‑free workplace, debarment, sanctions compliance, etc.).