Secondary Music Instruments and Furniture for New Schools and Ongoing Needs

Loudoun County Public Schools (LCPS) is seeking qualified vendors to provide secondary‑level musical instruments and associated classroom furniture for newly constructed schools and for ongoing replacement needs. The contract will be awarded on the basis of the lowest responsive and responsible bid and will cover a one‑year initial period (March 1 2027 – Feb 29 2028) with up to four one‑year renewal options, potentially extending the agreement to five years. Bids must be submitted electronically by November 4 2026; questions were due by October 28 2026. Deliveries are FOB destination, required within 20 calendar days of order receipt, and must be made to LCPS distribution centers and to the new Park View High School music department. The vendor must provide new, fully warranted products, carry required insurance, and comply with Virginia SCC registration, E‑Verify, and child‑protection certifications. • Scope: Purchase of secondary‑school musical instruments (e.g., band, orchestra, choir) and related furniture (music stands, chairs, storage). • Contract value: Not disclosed; estimated multi‑hundred‑thousand to low‑million‑dollar range. • Delivery: F.O.B. destination, palletized, 20‑day lead time, deliveries 8 AM‑3:30 PM weekdays. • Warranty: One‑year manufacturer warranty; commercial warranty required. • Compliance: Insurance (CGL, Workers’ Comp, Auto), VA SCC ID, E‑Verify, background checks for personnel with student contact.