MANAGED PRINT SERVICES 2026

The City of Tustin is seeking qualified vendors to provide Managed Print Services (MPS) for approximately 119 multi‑function devices and desktop printers across multiple municipal locations. The contract will replace aging equipment, implement recommendations from a recent print‑optimization survey, and may include optional secure‑print, Follow‑Me printing, and a centralized print‑management platform. Vendors must submit menu‑based pricing for hardware (no lease proposals required) and may propose optional software solutions. The engagement is envisioned as a five‑year partnership with potential two‑year extensions, and the City may select one or more firms. Key dates include a mandatory pre‑proposal virtual meeting (Oct 27 2026), question deadline (Oct 29 2026), proposal deadline (Nov 17 2026), finalist presentations (Dec 9 2026), and contract award thereafter. Evaluation will consider technical suitability, cost, experience, and total five‑year cost. • Scope: Supply, install, and support MFPs & printers; optional print‑management software. • Devices: ~119 MFDs & desktop printers, varied volume categories. • Contract term: 5 years (option to extend 2 years). • Mandatory pre‑bid meeting (virtual) on Oct 27 2026. • Submission via OpenGov by Nov 17 2026. • Evaluation criteria: solution fit, cost, experience, 5‑year total cost. • Optional software: secure release, Follow‑Me, analytics, AD/Azure integration. • No lease proposals required; City will use existing third‑party lease process.